The following constitution was accepted by the founding members of the Quantum Amateur Radio & Technology Society on the 14th September, 2016.
The Society shall be known as the Quantum Amateur Radio & Technology Society (abbreviated to QuARTS).
The aims of the Society shall be to further the interests of its members.
Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the Society.
(a) Full members. Full members must be 16 years of age or over.
(b) Youth members. Youth members must be under 16 years of age.
(c) Guests. Guests may attend as many meetings as they like during the year without joining the society.
All members and guests shall abide by the constitution of the Society.
The Committee shall have power to expel any member or guest whose conduct, in the opinion of at least three-quarters of the full Committee, renders that person unfit to be a member or guest of the Society.
No Member shall be expelled without first having been given an opportunity to appear before the Committee.
(a) The annual subscriptions for membership shall be set by the Committee.
(b) All subscriptions shall be due and payable at the beginning of the financial year. Members in arrears have no voting rights and will revert to guest members.
(c) The financial year shall run from 1 May to 30 April.
(d) A member shall have deemed to have resigned from the Society, if, by the following 1 June, the subscription has not been paid; they will revert to a guest of the society.
(e) The Committee shall have the power to waive or reduce subscriptions in special circumstances.
All money received by the Society shall be promptly deposited in the Society’s bank account. Withdrawals require the signature of the Society’s Treasurer and one other nominated officer of the Society.
6. Membership of the Society’s Committee
Every full member of the club is automatically deemed to be a member of the society’s committee.
The society’s elected officers shall consist of:
(a) A Chairman who will preside at all meetings at which he is present.
(b) A Secretary who will be responsible for:
(i) keeping the minutes of all meetings of the Society.
(ii) ensuring that all correspondence is correctly handled.
(iii) maintaining a master roll of members and guests.
(iv) maintaining a register of Society equipment.
(d) A Treasurer, who will be responsible for:
(i) keeping the Society’s accounts.
(ii) advising the Committee on all financial matters.
(iii) preparing the accounts for audit and presenting them at the AGM.
The officers will be subject to election at the AGM each year.
7. Committee standing orders
(a) All committee matters will be discussed through a closed members-only discussion forum.
(b) Decisions will be made only using polling software.
(c) The quorum for decision-making polls will be greater than 50% of the full members.
(d) In the absence of a quorum, business may be resubmitted again at a later stage.
8. Annual General Meeting
(a) The Annual General Meeting shall normally be held during the month of September following the year-end. At least 28 days notice shall be given to each member in writing.
(b) The quorum for the meeting shall be 25% of full members, subject to a minimum of five.
(c) The agenda for the meeting shall be:
(i) Apologies for absence
(ii) Minutes of the previous AGM
(iii) Chairman’s report
(iv) Secretary’s report
(v) Treasurer’s report
(vi) Election of the new officers
(vii) Election of auditors
(viii) Other business
(d) Items (i) to (v) shall be chaired by the out-going Chairman, item (vi) by an acting Chairman who is not standing for election to office, and the remaining business by the newly elected Chairman.
(e) Nominations for officers will only be valid if confirmed by the nominee at the meeting or previously in writing.
(f) Items to be raised by members under other business must be notified to the Secretary not less than 21 days before the AGM.
9. Extraordinary General Meeting
(a) Extraordinary General Meetings may be called by the 25% of full members, subject to a minimum of five.
(b) At least 28 days notice in writing must be given to the Secretary, who in turn shall give members at least 14 days notice in writing of the agenda. No other business may be transacted at the EGM.
(c) The quorum for the EGM shall be 25% of full members, subject to a minimum of five.
10. Amendments to the constitution
The constitution may be amended only at an EGM called for that purpose.
11. Winding up of the Society
(a) The decision to wind up the Society may be taken only at an EGM.
(b) The funds of the Society shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by full members at the final EGM.